435 Hamilton Street

Allentown, Pa. 18101

Allentown

Minutes - Final

City Council

Wednesday, September 21, 2022

Invocation:

6:30 PM

Council Chambers

Pledge to the Flag

Roll Call

6 -

Present:

Candida Affa, Daryl Hendricks, Ed Zucal, Ce-Ce Gerlach, Joshua Siegel, and

Natalie Santos

1 - Cynthia Mota

Absent:

Courtesy of the Floor

Courtesy and Privilege of the Floor Rules

Mr. Don Ringer, 1801 Liberty Street, stated that he wants to know the city

found it necessary to cancel the Halloween Parade. He asked if anybody

could give him an answer. It is one of the longest standing thing happening

in the city of Allentown. He stated that he admits that it is not like it used to

be, but still is nice. Why would you cancel this?

Mr. Ed Zucal stated that there was a Parks and Recreation Committee

Meeting tonight and several questions were asked about that. He stated

that he will have the mayor get back to him.

Mr. Don Ringer stated that the mayor won't get back to him. It is something

that the city needs. He stated that he wants to comment on the eastside of

Allentown and the State Hospital. He stated that he feels so bad for the

citizens in the eastside of Allentown having the sham put on them right now

with what is going on and the way that the bids are going right now and

what happened over there. This is making Mr. Pawlowski look like an

angel on what these people are pulling. You are laughing. It is true though.

They screwed Mr. Hyman and they tore down all these buildings and the

properties are worth less with the properties torn down. That is obvious to

anybody that know business. He stated that he hopes to God that Council

prevent them from getting away with this sham they are pulling right now.

Mr. Ed Zucal thanked Mr. Ringer and asked if anybody else had comments

under Courtesy of the Floor.

Contract Approvals

15-5315

R138

Authorization for Contract with McMahon Associates, Inc. in the amount of

$128,000 for consulting work related to Traffic Signal and Systems design,

Roadway design, PennDOT permitting process and inspection. The project

is part of a PennDOT Multimodal Transportation Fund (MTF) grant and

must follow specific selection criteria different from our own. We must first

chose a firm based on their qualifications, and only after we have chosen a

firm, can we request pricing. This was competitively bid, five (5) proposals

were received.

By passing the resolution, Council notes proper procedures were followed

based on the presentation, as follows: The City advertised the Solicitation

on May 6, 2022, seeking to contract a highly qualified engineering

consulting firm, which is familiar with Traffic Signal and Systems design,

Roadway design, PennDOT permitting process and inspection. This

project is part of a PennDOT Multimodal Transportation Fund (MTF) grant.

On June 6, 2022, the public opening was held for which the City received

five (5) proposals. The technical evaluation was held on June 29, 2022. All

committee members were present. The Proposal was scored based on the

RFP requirements, Presentation, Ability to Meet RFP Requirements and

Project (20 Points), Prior Experience and Coordination (25 Points), Bid

Documents and Construction Inspection (25 Points), Sub-Contractor and

Minority Contractor (10 Points), Local Staffing and Supports (10 Points),

Project References (10 Points). McMahon Associates and SAI Consulting

Engineers tied in scoring. After the technical evaluation took place, one of

the scoring members, Irene Woodward, left the City. Because she would

not be involved with any of the evaluations to follow, we had to remove her

scores. Although the tie from the original scoring was broken without

Irene’s scores, we felt it to be in good faith to hold oral interviews with the

two highest scoring firms, McMahon Associates, Inc. and SAI Consulting

Engineers, Inc. The oral interview meetings occurred in person on August

10, 2022. McMahon Associates presented at 2:00 PM, and SAI

Consulting Engineers presented at 3:00 PM. All committee members were

present. The committee members discussed the oral interviews (15

Points) and scored them accordingly. The Committee made the

recommendation to request pricing from the highest scoring firm, McMahon

Associates. The Cost proposal was opened on August 18, 2022. The

Proposal was distributed to all committee members via Teams for

evaluation after the completion of the technical evaluation and oral

presentations. The cost evaluation committee meeting occurred on August

31, 2022, 11:30 AM. All committee members were present. The committee

members discussed the Cost Proposal and mentioned the prices seem to

be around what was anticipated. After discussion, the Committee made

the recommendation to award to the highest scored firm based on the final

scores from the Technical Proposals and Oral Interviews. Since this is a

PennDOT MTF grant project and we had to follow PennDOT’s rules and

regulations, we first chose a firm based on their qualifications, and only

after we chose a firm based on qualifications, did we request pricing. The

committee is recommending award to McMahon Associates, Inc.

Attachments: R138 McMahon Associates

Resolution #30498

Mr. Ed Zucal asked if the administration would like to comment.

Ms. Jessica Baraket stated that this was done as RFP #22-16 which was

advertised on May 6, 2022. The Project is part of the PennDot Multi

Module Transportation Fund Grant. As part of this grant, we must first

choose a firm based on their qualifications and only after we choose the

firm, can we request pricing. We received five proposals which were

evaluated on presentation, ability to meet the RFP and project

requirements, prior experience and coordination and documented

construction inspection and subcontractor in minority contractor, local

staffing and support and project references. Oral interviews were held with

the top two scoring firms and the committee made the recommendation to

request pricing from the highest scoring firm, McMahon Associates. After

reviewing the Cost Proposals, the committee is recommending awards to

the highest awarding proposal McMahon Associates. We have

successfully done business with them before.

Mr. Ed Zucal asked if there were any questions from the dais or the public.

6 -

Yes:

Candida Affa, Daryl Hendricks, Ed Zucal, Ce-Ce Gerlach, Joshua Siegel, and

Natalie Santos

1 - Cynthia Mota

Absent:

Enactment No: 30498

15-5316

R139

Authorization for Contract with Arthur A. Swallow Associates, LLC in the

estimated budgeted sum of $55,000 per contract year, for the unit prices

as set forth in the Proposal to secure the services of a licensed surveying

firm to provide a fully equipped two-person survey crew. This was

competitively bid, and eight (8) proposals were received, one (1) was

rejected.

By passing the resolution, Council notes proper procedures were followed

based on the presentation, as follows: The City advertised the Solicitation

on June 24, 2022, seeking to secure the services of a licensed surveying

firm to provide a fully equipped two-person survey crew, including

transportation, GPS equipment and electronic data collection equipment to

perform topographic surveys and construction stakeout. On July 25, 2022,

the public opening was held for which the City received eight (8) proposals,

and initially two (2) proposals were rejected. The technical evaluation was

held on August 15, 2022. All committee members were present. The

Proposals were scored based on the RFP requirements, Qualifications of

the personnel that will be performing the requested services (40 Points),

Ability of the contractor to respond to the request on short notice (30

Points). An additional technical evaluation was held on August 30, 2022.

One vendor was initially rejected because they failed to submit the

signature page with their proposal. After investigation, it was determined

that the signature page could be accepted later, and their proposal was

accepted. All committee members were present. The Proposal was scored

based on the RFP requirements, Qualifications of the personnel that will be

performing the requested services (40 Points), Ability of the contractor to

respond to the request on short notice (30 Points). Cost proposals were

opened on August 15, 2022 for the original six (6) proposals and on August

30, 2022 for the later accepted proposal. Proposals were distributed to all

committee members via Teams for evaluation after the completion of the

technical evaluation. The cost evaluation committee meeting occurred on

September 7, 2022, 9:00 AM. All voting committee members were

present. The committee members discussed the Cost proposal (30

Points). After discussion, the committee members scored the Proposals

based on Cost (30 Points). The Committee made the recommendation to

not proceed with Oral interviews/presentations as they felt confident in

deciding with the information provided in the Technical and Cost

Proposals. The committee will award to the highest scored firm based on

the final scores from the Technical and Cost Proposals. The committee is

recommending award to Arthur A. Swallow Associates, LLC.

Attachments: R139 Swallow and Associates

Resolution #30499

Ms. Jessica Baraket stated that this was done as RFP 22-31 which was

advertised on June 24, 2022. The city received eight proposals. The

evaluation committee held both technical and cost evaluations. Proposals

were evaluated on qualifications and the personnel that will be performing

the services and the ability for the contractor to respond and the cost after

both evaluations were conducted, the committee did not feel that oral

interviews were necessary and were confident in making an award

recommendation based on the technical and cost proposal. The

committee is recommending an award to the highest scoring proposer.

The proposer Arthur Swallow, and we have successfully have done

business with this vendor before.

Mr. Ed Zucal asked if there were any questions from Councilmembers or

the public.

Mr. Seth O'Neill thanked Mr. Hanlon and the members of City Council for

the slight alteration that they had to the contract presentation process

where they completely layout the entire details of how the RFPs were

issued, received, scored, etc. It is really great for transparency and anyone

who wants to can see exactly what happens. This is a great outcome and

he appreciates being able to work with everyone on this.

Mr. Ed Zucal stated that it solves a lot of questions that most of the time he

has. He stated that he appreciates that. He asked if the public has a

comment.

6 -

Yes:

Candida Affa, Daryl Hendricks, Ed Zucal, Ce-Ce Gerlach, Joshua Siegel, and

Natalie Santos

1 - Cynthia Mota

Absent:

Enactment No: 30499

Minutes of Previous Meeting

15-5332 September 7, 2022 City Council Meeting Minutes

Attachments: September 7, 2022 City Council Meeting Minutes

6 -

Yes:

Candida Affa, Daryl Hendricks, Ed Zucal, Ce-Ce Gerlach, Joshua Siegel, and

Natalie Santos

1 - Cynthia Mota

Absent:

Communications

Street Dedication: Jarrouj Way

Mayor Matthew Tuerk thanked Mr. Zucal and stated that late last week

Ayoub is a pillar of the community here in Allentown and particularly in the

sixth ward and everyone in Allentown for over 40 years passed away. This

is following the death of his brother Radwan in June 2021. Those two

gentlemen were the ones that held up the Syrian American Arab

Association which does phenomenal work serving food out of a food pantry

to our lower income residents of particularly the sixth wards, but really

spread the love of the entirety of the city. The organization will continue on

in memory in support of the ongoing board of SAA to serve the residents of

the city of Allentown. The administration thought it was appropriate as

soon as he learned of Mr. Jarrouj's passing and to suggest to City Council.

The club itself which is located at 608 N. Second that we commemorate the

memory of those two phenomenal brothers by asking City Council to

consider the rededication of the 600 Block of N. Second to be renamed

Jarrouj Way in memory of those gentlemen. He stated that he immediately

contacted Ms. Mota and Mr. Zucal as officers of the City Council to ask that

they consider the idea and he was grateful to hear that an enthusiastic yes

and enthusiastic support from all City Council members that he contacted

with the idea. He stated that the city is lucky to have Ayoub's family. His

wife Lila, his daughter Lisa here as well as Radwan's family. His daughter

Michelle and his son Mark as well as many other children, grandchildren

and relatives of these beautiful people who have served our city for so long

and will continue to serve our city for so long. Typically, what we do at

events like this and if Mr. Zucal wants to speak or have members of the

family to speak. In the administration's perspective the club and the family

have been a huge friend to our city and our community for so long and this

is a minimal amount of recognition that we could do for such a great family.

Mr. Ed Zucal stated that minimal is probably not the word to use. It is his

understanding, for 30 years Radwan and Ayoub have been feeding

multitudes of people down in that ward. When they talked about it in the

beginning, Ms. Mota said to him and wanted him to convey it tonight that

when she was a little girl living down there, they fed her. Ms. Mota has

been around for a very long time. He knows how long that Radwan and

Ayoub have been doing this. Their public service to this community if you

look in the dictionary under Legends you would probably see their pictures

one day. He stated that he is honored as the vice president of City Council

to have this opportunity to rename the 600 Block of Second Street, Jarrouj

Way.

Mr. Daryl Hendricks stated that he just wants to say that it was his privilege

to have known both brothers and seeing them many times in the community

and giving out food. This is a great service to the city and its most needy

residents. He had the privilege in working with Radwan's son on the Police

Department who turned out to be every bit of good as his father. Just a

total class act and a person of character as both of them were. He stated

that he is going to miss them both. He thanked the family and stated that

they set a great example for the community. He stated that it is his

pleasure for being able to have met them. He thanked them and gave his

deepest condolences.

Mr. Ed Zucal thanked Mr. Hendricks and stated very well said. He asked if

anyone else wanted to make a comment. He stated that he understands

that a couple of his grandchildren wanted to make some comments.

Elsie stated she wanted to take a minute to talk about Ayoub. He is their

great uncle, but they always called him JIDO which is grandfather in Arabic.

Last summer, her JIDO died and her other JIDO died last Sunday. Being a

10 year old, she would not think that Council would pay attention to his

good deeds, but they just did. Believe it or not it makes her selfless and do

good things for people that are less fortunate. Her JIDOs lived life by the

golden rule. Both of them always did their best to serve their community by

helping the needy and feeding the hungry. Her JIDO died last Sunday. The

day before he passed, he called her mom from his hospital bed reminding

her what to order for the food bank. Her JIDO was the same way, he

actually has given his last dollar to someone who needed it. He has literally

taken his shirt off his back when somebody was cold. They served the

community through the Syrian Arab American Charity Association for the

last 30 years. Keeping their memory alive is her family's goal. It would be

a great honor if you name the street in front of the food bank after Jarrouj. It

would be a reminder for everyone who knew them to live their lives in

service of others. To live life in the Jarrouj Way. Thank you.

Cousin of Elsie stated that he hopes Council will consider renaming this

street in front of the Syrian Center to Jarrouj Way in honor of his JIDO.

JIDO means grandfather in Arabic. He stated that his JIDO was a very

good man and he helped many people for over 30 years. He helped give

food to the needy and helped people find jobs. He was very kind. His

JIDO also loved to spend lots of time with him and his cousins.

Mr. Ed Zucal stated that the two young folks are very inspirational. At some

point in time, Mr. Shahda when the sign comes in, we will have some type

of small ceremony down there and will do this all over again. He thanked

the family for coming and gave his condolences for their loss.

Old Business

Ms. Cynthia Mota has joined the Council meeting by phone.

Mr. Ed Zucal asked if Ms. Mota would like to say something.

Mr. Michael Hanlon stated that the Mayor and Council just did the

dedication of the street to Jarrouj Way and Mr. Zucal is asking Ms. Mota if

she would like to make any comments.

Ms. Cynthia Mota stated that she grew up on Second Street and he did a

lot of the community. It is well deserved for everything that they have done.

As a little girl, she remembers going over there to the food bank when they

were in need and they were always there giving out to the entire community.

It is well deserved.

Mr. Ed Zucal thanked Ms. Mota.

REPORTS

Budget and Finance: Chair Siegel, Hendricks, Santos

The Committee has not met since the last council meeting. The next meeting is

scheduled for October 4 at 5:30 PM.

Community and Economic Development: Chair Gerlach, Siegel, Mota

The Committee has not met since the last council meeting; the next meeting is

scheduled for October 12 at 5:30 PM.

Human Resources, Administration and Appointments: Chair Santos, Hendricks,

Siegel

The Committee has not met since the last council meeting; there are no future

meetings scheduled at this time.

Parks and Recreation: Chair Affa, Gerlach, Santos

The Committee met this evening; there are no future meetings scheduled at this

time.

Public Safety: Chair Hendricks, Zucal, Affa

The Committee met this evening; there are no future meetings scheduled at this

time.

Public Works: Chair Zucal, Affa, Hendricks

The Committee met this evening; there are no future meetings scheduled at this

time.

Rules, Chambers, Intergovernmental Relations and Strategy: Chair Mota, Zucal,

Gerlach

The Committee has not met since the last council meeting; there are no future

meetings scheduled.

Controller’s Report (3 minutes)

Mr. Jeffrey Glazier stated that it is a very auspicious report. Last year, the Charter

question giving the Controller the Authority to conduct performance audits. He

briefly went over the first Performance Audit that they have done. What they learned

from talking to people in the State Auditor General's office who does Performance

Audits all day long is that their internal process flows were essentially Performance

Audits. They have done two process flows this summer with two of the interns and

the third interns project was deemed to be a Performance Audit. He stated that the

Controller's office released them today and asked if he put them up on Granicus yet.

Mr. Michael Hanlon asked the ones that he just got today, no.

Mr. Jeffrey Glazier stated that they will be up on Granicus shortly for you to review.

This is a Performance Audit for changes of an employees Eden record. He stated

that they use Eden for many things. For financial software, permits and licensing.

But it is also a tremendous capacity in it all be it not perfect for Human Resources

and employee records. They audited that to see how well it worked. There were 13

findings. The top four had to do with how they deal with FMLA, TAD, filing employee

records, and the various documents that make up employee files and also how they

work with the government parking deck. They are very much aware that Human

Resources is going through a significant change as new people are hired and the

leadership will change. The findings in this Report will let the department know what

some of the shortcomings were and give them a signpost in which to follow as the

department strives to improve its performance for the city and for our employees.

He urged them to read the Report and stated that it is posted on the Controller's

website. It will also be in Granicus. If you have any questions, please ask. In two

weeks, he will probably touch base on the process flow.

Mayor’s Report (3 minutes)

NONE

15-5338

Controller Reports

Attachments: Petty Cash- Health

Bank Rec

ORDINANCES FOR FINAL PASSAGE (To be Voted On):

15-5298

Bill 66 Parks and Recreation

Amending the 2022 Capital Fund Budget to provide for an appropriation of

the donation of Twenty Thousand ($20,000.00) Dollars from Friends of the

Allentown Parks into the Bogert’s Bridge capital project account. These

funds will be used for design and construction of Bogert’s Bridge.

Attachments: Bill 66 Bogert's Bridge

Ordinance #15837

Ms. Candida Affa stated that it moved favorably for a Council vote.

Mr. Ed Zucal asked if there were any comments or questions from Council

or the public.

7 -

Yes:

Candida Affa, Cynthia Mota, Daryl Hendricks, Ed Zucal, Ce-Ce Gerlach, Joshua

Siegel, and Natalie Santos

Enactment No: 15837

15-5299

Bill 68

Parks and Recreation

Amending the 2022 Capital Fund Budget to provide for a transfer of funds

from the General Fund to Project 2202, Jordan Creek Greenway Trail

(JCGT) in the amount of Fifty Thousand ($50,000.00) Dollars to be used to

provide additional funding for construction and/or construction inspection of

the Jordan Creek Greenway Trail.

Administration

Sponsors:

Attachments: Bill 68 Jordan Greenway

Ordinance #15838

Ms. Candida Affa stated that it moved favorably.

Mr. Ed Zucal asked if there were any comments or questions from Council

or the public.

7 -

Yes:

Candida Affa, Cynthia Mota, Daryl Hendricks, Ed Zucal, Ce-Ce Gerlach, Joshua

Siegel, and Natalie Santos

Enactment No: 15838

15-5300

Bill 69

Parks and Recreation

Amending the 2022 Capital Fund Budget to provide for a deposit of One

Thousand Two Hundred and Sixty-Three Dollars and Seventy-Three Cents

($1,263.73) of donation funds from Homebase Skate Shop to help

contribute to the cost of construction for our Skate Park. These funds would

be placed in the Jordan Skatepark capital project.

Administration

Sponsors:

Attachments: Bill 69 Jordan Skatepark

Ordinance #15839

Ms. Candida Affa stated that it was sent favorably to the full Council.

Mr. Ed Zucal asked if there were any comments or questions from Council

or the public.

7 -

Yes:

Candida Affa, Cynthia Mota, Daryl Hendricks, Ed Zucal, Ce-Ce Gerlach, Joshua

Siegel, and Natalie Santos

Enactment No: 15839

15-5301

Bill 70

Public Safety

Amending the 2022 Equipment Fund Budget to provide for a supplemental

appropriation of funds received from Phase-4 of the Cares Act to provide

for the purchase of an ambulance.

Administration

Sponsors:

Attachments: Bill 70 EMS Ambulance

Ordinance #15840

Mr. Ed Zucal asked if there were any comments or questions from Council

or the public.

7 -

Yes:

Candida Affa, Cynthia Mota, Daryl Hendricks, Ed Zucal, Ce-Ce Gerlach, Joshua

Siegel, and Natalie Santos

Enactment No: 15840

15-5302

Bill 71

Public Safety

Amending the Part One: Administrative Legislation, Chapter 19 Civil

Service Rules by updating the policies in Sections 19-5 and 19-6.

Administration

Sponsors:

Attachments: Bill 71 Police Employment Amendment

Ordinance #15841

Mr. Daryl Hendricks stated that it was moved favorably by the majority of

the committee.

Mr. Ed Zucal asked if there were any comments or questions from Council

or the public.

7 -

Yes:

Candida Affa, Cynthia Mota, Daryl Hendricks, Ed Zucal, Ce-Ce Gerlach, Joshua

Siegel, and Natalie Santos

Enactment No: 15841

15-5339

Bill 72 Request to suspend rules, introduce and vote on emergency

transfer.

Amending the 2022 Capital and General Fund Budgets to provide for a

transfer of funds in the amount of two hundred ninety-nine thousand eight

hundred dollars ($299,800) for an emergency (CoStars) procurement for

the Cooling Tower & Remote Tank Replacement at City Hall. The cooling

tower at City Hall is currently leaking and should be replaced before further

damage occurs. It is a 1,000-gallon tank, if it fails, water damage will

occur. This repair is an emergency. Pursuant to Section 218 of the Home

Rule Charter and upon affirmative vote of six of seven councilpersons, this

ordinance will take effect immediately after final passage.

Attachments: Bill 72 Emergency Transfer

SB2022-77 Allen City Hall Tower

Legislative Template.Cooling Tower Emergency

replacement.09_21_2022

Ordinance #15842

Mr. Ed Zucal asked if there were any questions from Council or the public.

Mr. Seth O'Neill stated that his comment is that he appreciates Council and

the City Clerk for working with us on this. This is really something that they

and an outcome that they are not desirous of having. The funds are

currently allocated. Somewhat evenly split between Capital Funds and

available General Funds funds. He stated that he does not have further

comments beyond that.

Mr. Ed Zucal thanked Mr. O'Neill. He asked if there were any questions in

regards to the request from Council or the public.

A motion was made by Joshua Siegel, seconded by Daryl Hendricks, to Suspend

The Rules and introduce and vote on Bill 72.

7 -

Yes:

Candida Affa, Cynthia Mota, Daryl Hendricks, Ed Zucal, Ce-Ce Gerlach, Joshua

Siegel, and Natalie Santos

Enactment No: 15842

7 -

Yes:

Candida Affa, Cynthia Mota, Daryl Hendricks, Ed Zucal, Ce-Ce Gerlach, Joshua

Siegel, and Natalie Santos

Enactment No: 15842

CONSENT AGENDA

RESOLUTIONS FOR FINAL PASSAGE (To be Voted On):

15-5329

R140

Approves Certificates of Appropriateness for work in the Historic Districts

at the following addresses: 811 W. Gordon Street, 948 North Street, 402

N. 6th Street

Attachments: R140 HARB CAs

402 N 6th St Final Review

811 W Gordon St Final Review

948 North St Final Review

Resolution #30500

Mr. Ed Zucal asked if there are any comments from the administration.

Ms. Vicky Kistler asked if Council wanted information on each of the

addresses.

Mr. Ed Zucal stated if you would Ms. Kistler, please. He thanked her.

Ms. Vicky Kistler stated that 811 W. Gordon Street, the rear L is in poor

condition and needs to be reconstructed. The owner already received to

related Certificate of Appropriateness for the larger building rehab and

getting his third now since the rear construction was not in his original

scope of work. At 948 North Street, the city's Community Housing Lead

Program has been assisting this property of a HUD funded rehab. The

application is needed to demolition the rear garage. It was tagged raise or

repair. It needs to be demolished to remediate a dangerous condition

because the roof collapsed and the walls are unstable. The garage is not

visible from the primary street. HARB found that there was no impact on

the Historic District. At 402 N. 6th Street, the application is to replace a

slate roof with asphalt shingles. The slate roof is in poor condition and it

makes the application a little complicated because the previous contractor

did some work without permits, was ordered to stop work. Now, the roof is

partially removed and partially existing so the new contractor is replacing

the roof and the HARB contractor agreed to it to replace the asphalt

shingles where they were installed incorrectly by the previous contractor

without a permit. Those are the three we have before you.

Mr. Ed Zucal asked what is your recommendation.

Ms. Vicky Kistler stated that their recommendation is that we approve all

three.

Mr. Ed Zucal thanked Ms. Kistler. He asked if there were any questions

from his colleagues or the public.

A motion was made by Cynthia Mota that this Resolution be approved. The

motion carried by the following vote:

7 -

Yes:

Candida Affa, Cynthia Mota, Daryl Hendricks, Ed Zucal, Ce-Ce Gerlach, Joshua

Siegel, and Natalie Santos

Enactment No: 30500

15-5310

R141

Approves six transfers: (1) $99,800 from Streets Required Due to Salt

Prices Increased from $55 to $77; (2) $24,000.00 from Parks and

Recreation Needed to Pay for Chemicals and Other Materials to Improve

the Course during the Fall Season and to Pay for Propane for Heating the

Buildings at the Course; (3) $18,000 from Traffic for Engineering Design

for the Traffic Signal Improvements on the other Portions of 15th Street

near Sumner Avenue; (4) $16,500 from Finance Administration for DEI

Training for Mayor’s Cabinet Members (5) $11,874 from Human

Resources for Sage to provide a CDL Certification Course (6) $3,900.00

from Parks and Recreation to Repair the Football Lights at Percy Ruhe

Park for Youth Sports Utilizing Fields.

Attachments: R141 Transfer Funds

Needed to Pay for Chemicals and Other Materials to Improve the

Course During Fall Season

To Repair the Football Lights at Percy Ruuhe Park for Youth Sports

Utilizing our Fields

For Engineering Consultant Design for Traffic Signal Improvements on

portions of 15th Street near Sumner Avenue

DEI Training for Mayor's Cabinet Members

Sage Will Be Providing a CDL Certification Course for Employees

Required because Salt Prices Increased from $55 to $77

Resolution #30501

Mr. Ed Zucal asked if there were any comments from the administration.

Mr. Ed Zucal asked about the CDL Certification Course. He asked Mr.

Shahda if the city was paying for an employee to get a CDL. He thought it

was always a requirement to have the CDL on their own.

Mr. Mark Shahda stated that HR was working this CDL reimbursement.

Ms. Baraket is a little bit more equipped to answer that question.

Ms. Jessica Baraket stated that there was a change that came about from

DOT that required the city to and there is an allowance for someone to

come into the position and get their CDL within a certain amount of time

period. They don't necessarily have to have it. It is something that they

traditionally paid for however, in the past they were allowed to go to certain.

We provided the training here. DOT made some changes to the

regulations that you had to be an approved provider or you had to meet

some things that we were no longer able to provide that education here in

house. It means we now have to go outside and do that. That is the little bit

of change that happened. They were allowed to get it within a certain time

period and we were providing that training here in-house. We are no

longer allowed to provide that training in-house because of the changes

that occurred within DOT.

Mr. Ed Zucal asked if this is a reimbursement to that person.

Ms. Jessica Baraket stated no. We had one person who did pay for it on

their own and we had to reimburse them. The rest was paying for it up

front.

Mr. Ed Zucal thanked Ms. Baraket. He asked if there were any other

questions from his colleagues.

Ms. Ce Ce Gerlach stated her question is concerning the DEI allocation. Is

there a company that has been chosen yet or is that still out to bid?

Mr. Seth O'Neil stated that it means number 4.

Ms. Jessica Baraket asked which item are we on.

Mr. Michael Hanlon stated that it is in the Mayor's office.

Mr. Joshua Siegel stated the $16,500.

Ms. Ce Ce Gerlach stated for the Diversity, Equity and Inclusion. Has there

been a company chosen yet.

Ms. Jessica Baraket stated that she does not know the answer to that.

Mr. Seth O'Neill stated that he is not 100 percent sure at this time, but the

funds were already appropriated to other accounts and does not look like it

will be necessary this year. This is a priority of the Mayor with cabinet level

training. He stated that they will get back to them on the procurement side

of that. He does not know the exact answer right now.

Ms. Ce Ce Gerlach stated that her follow up question would be she

remembers when Ms. Sallie-Dosunmu was here she obviously spoke

about doing DEI training with all staff. It looks like this is just the Mayor'

cabinet. How many people is that?

Ms. Vicky Kistler stated that we believe, but not sure that it will be the 10

cabinet positions with the Mayor. She does believe that this price was

based on getting some estimates, but she does not know if a vendor was

actually chosen.