check period is the 4th of March until the 27th of March this year. He stated that
they reviewed 323 checks and wires in that period for a little bit less than $6 million
and there were eight manual checks for $84,000. He stated the finding we had was a
noncompliance with a travel AIM. If you are going to take a trip, you are going to a
conference, you are going to go some place, first you fill out a TRA saying what you
are going to do and then when you return from the trip, you will fill out a TR. He
stated then they can audit expenses against these forms. In this instance we found
that an employee went to a conference. They did not stay over night. They
communicated daily and the mileage was expensed to Account 28. It should have
been expensed to Account 34. The difference is Account 28 is for using a vehicle for
business. They are going to pick up a supply or for the police they are going to pick
up a prisoner. As opposed to Account 34 which is what they used for training
purposes. He stated that it took a little while to get to the bottom of this because a
TRA nor a TER had been submitted. THe department did submit them and the check
was released. He stated that we have three checks that were expensed to the wrong
expense accounts. The Department were advised and journal entries were
corrected. There were 15 instances of untimely payments of invoices and by that we
mean the invoice was older than 60 days. The departments were advised. They
explained the reasons and the checks were all released and finally auditing runs on
documentation. The documentation needs to be in Munis to support expenses.
They were seven instances when documentation was not usually uploaded. The
departments were advised and the documentation was uploaded and the checks
were released. He stated that serves his Report.
Mr. Santo Napoli stated thank you, Mr. Glazier. He stated moving along, the Mayor's
Report.
Mayor: No submission.
Mayor Matt Tuerk stated that he did not submit anything, but very briefly, he
appreciates Council approving or confirming Frank Kane as our managing director.
He stated that the start date is going to be May 13th for Mr. Kane. He is completing
his time at the county, but he is continuing to engage with various different folks in
the administration and partners to make sure he hits the ground running. He stated
to notify Council, his expectation is that Mr. Kane will be attending City Council
meetings as the mayor's designee. He stated get used to seeing Frank Kane joining
you on the first and third Wednesday. He should be able to answer any questions
that City Council has in advanced. He encouraged them to use Mr. Kane as your
contact point for the mayor's office and hopefully everything will go swimmingly after
that. He stated that he also wants to report briefly that the city held an Easter Egg
Hunt for Allentown City kids and about 400 kids attended last Saturday. He stated
very few crying kids and stated everybody got an egg and chocolate. He stated a lot
of smiling kids enjoying time with an Easter Bunny. He stated that they did an
amazing job bringing our community together. He stated that they are looking
forward to see them all at future events like that one and stated that is the extend of
his Report, Mr. president.