payments. They selected a sample of Sweep tickets and supporting
documentations to verify the timeliness of the ticket process and its
compliance with the ordinance. They reviewed the fines imposed verifying
the fees with the ordinance and finally, through discussion and observation
of the initial complaint, payment collection and deposit process identifying
any potential internal control or weaknesses. There are basically four
findings. Three of them are similar and one is different. He stated that they
noted that the Accounts Receivable for Sweep Tickets because not
everybody pays for their ticket in a timely manner and certainly not
everybody pays their ticket at all. The accounts receivable is kept separate
from the city's Munis System. This liability that is sitting out there or
uncollected money is off on Sweeps own database. It has not yet been
integrated into the city. If you may recall, this is very similar to what we
found in EMS last year, except the number was a lot larger and they had $8
or $9 Million sitting off in Accounts Receivable that was not integrated into
the city's financial picture. He stated earlier today, we had a Report on the
city's audit. He stated now, these numbers aren't small, but at some point it
is conceivable. They can have an affect on the city's audit, if they are not
brought back in. They should be really for best and accurate reporting. The
administration acknowledges the importance, but doesn't feel that they
have the manpower to integrate this is at the moment. They have one
person dealing with Accounts Receivable and they will review it and
monitor it and the department with support and guidance as needed from
the Finance Department on recommendations to integrate it to be clear the
administration doesn't feel they have the resources to do that at this time.
The second finding they note is progressive find weakness. For the first
and second offenses and violations of this chapter within an equivalent
period. Violation tickets should be issued in the amounts of $25 or $100
dollars for the third offensive violation of this chapter over the 12 month
period. Violation tickets should be issued in the amounts of $150 or $250
for the fourth offense of a violation within a 12 month period, violation
tickets should be issued in the amounts of $300 and $500. For 2024, we
tested 13 addresses and pull a sample and don't look at everything. He
stated that they can't look at everything. They pulled a sample of tickets.
They looked at 13 addresses which should have been assessed
progressive fines. The total dollar amount for the 13 unpaid Sweep Tickets
tested was $4,238.95. None of the unpaid Sweep Tickets had progressive
fines assessed. He stated that this is contrary to the Ordinance. The
recommendation is that either we need to comply with the Ordinance or
they need to go back and reevaluate the ordinance and change it. He
stated real simple. The second thing, is an appeal process weakness.
People weren't appealing in a quick enough time. Once again, it is
contrary to the ordinance. The recommendation is the same. He stated
that they are not following the ordinance. He stated that either they
changed the ordinance or change their practice to comply with the
ordinance. The fourth finding, has to do with payment process weakness.
If a person received $25,000 violation ticket and doesn't pay the fine or
request a hearing within 10 days. The person will be subjected by a $10
